RAPIDES PARISH SCHOOL BOARD

P.O. BOX 1230

Alexandria, Louisiana

 

January 28, 2003

 

 

Dear Sir/Madam:

 

I, E. L. Paulk, do hereby give notice that the Rapides Parish School Board will meet in regular public session at its domicile in the City of Alexandria, Louisiana, at 5:00 p.m. on

 

TUESDAY, FEBRUARY 4, 2003

 

for the purpose of considering, acting upon, deciding, and if deemed advisable, submitting the following propositions, to wit:

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

HOUSEKEEPING                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

 

 

1.                   Call to order

 

2.                   Invocation, Pledge

 

3.                   Recognize the Board’s student guest from Pineville High School – Mr. Steve Berry 

 

4.                   Recognize Glenmora Elementary for the bulletin board display in the lobby of the

School Board Office for the month of February 2003 – Mr. Thomas Roque

 

PUBLIC AND PROFESSIONAL

 

5.                   Motion to recognize the 4A Academic All-State Academic Football team, the 4A
Academic All-State Honorable Mention team and the 3A Academic
All-State Honorable Mention team  - Mr. Lyle Hutchinson

Page 1

 

6.         Motion to hear transportation concerns of Captain Frank Dawson – Mrs. Rodessa Metoyer

 

LEGAL/LEGISLATIVE ITEMS

 

7.         Motion to go into Executive Session to discuss pending litigation in the case of
Virgie Lee Valley v. Rapides Parish School Board, #10946 in the U. S. District Court,
Western District of Louisiana – Dr. Patsy Jenkins

 

  8.         Motion to hear an update on desegregation implementation – Dr. Patsy Jenkins

 

BUSINESS ITEMS

           

9.             Motion to approve and adopt a Musical Instruments Policy – Mr. Thomas Roque

                         Pages 2-5

 

10.         Motion to approve revised technology plan as required by the Louisiana Department of

                          Education – Dr. William Morrison

      Pages 6-34                                                      Amount – No Cost to the Board

 

11.       Motion to present a current organizational chart to the Board – Dr. Patsy Jenkins

 

12.       Motion to hear an update on school construction projects – Mr. Thomas Roque

 

13.       Motion to allow parents to address the Board concerning students who did not pass the

            Graduation Exit Exam to participate in graduation – Dr. Stephen Chapman

 

14.         Motion to consider methodology for reconstructing the Rapides Parish School Board  

            Policy Manual – Dr. John Sams

 

15.         Motion to set a date for the Superintendent’s Evaluation – Dr. John Sams

 

16.         Motion to pass a resolution from the Rapides Parish School Board to the Louisiana

            Legislation and United States Congress requesting additional funding for mandates of the

            “No Child Left Behind Act” – Mr. Herbert Dixon

              Pages 35-36

 

FINANCE ITEMS

  

17.        Motion to approve personal services contracts, leases, and other such agreements;

authorize the Board President and/or Superintendent to sign any and all documentation in

connection with said contracts; and approve bills paid for the previous month –

Mr. James Lewis

 

             18.        Motion to approve/adopt any budget changes/amendments – Mr. James Lewis

                          Pages 37-42

 

19.       Motion to receive an update/report on grants, approve grants included therein, and        

authorize the Superintendent to sign any and all documentation in connection therewith              Mr. James Lewis

Pages 43-44

 

20.       Motion to consider and take action regarding amending the intergovernmental agreement between the Rapides Parish School Board, Police Jury, Sheriff and Tax Assessor relative to payment of legal fees in the lawsuit between Grant Parish and Rapides Parish, a recommendation to be made to the Board – Mr. James Lewis

Pages 45-54                Source of funding General Fund                     Amount $85,464.53                                                    

21.         Motion to authorize the Board President to appoint an Ad Hoc committee to determine       

             the most cost effective method to transport Rapides Parish public elementary and

             secondary students – Mr. Paul Dauzat

 

22.         Motion to reaffirm to private and parochial schools the financial changes in providing                  

             transportation for their students – Mr. Thomas Roque

            Pages 55-56

 

23.         Motion to approve a Professional Services Contract with Core Knowledge for an

Overview and Getting Started Workshop for 3 (three) days - Mr. James Lewis    

Page 57           Source of funding  Comprehensive School Reform Program Grant

                                    Amount $8,500.00

 

24.         Motion to authorize the secretary to advertise for bids to “Purchase a Used Activity Bus”

for Alexandria Senior High and receive bids – Mr. Thomas Roque

 

25.         Motion to approve Change Order #4 between the Rapides Parish School Board and

Phillip Mayo, Inc. for “Two Classroom Additions to Ruby Wise Elementary School”

deducting $5,578.56 from the original contract amount for a new total contract price of

$232,855.55 and authorize the Board President and/or Superintendent to sign all

documentation – Mr. Randy Patterson

Page 58                       Source of funding  District 56 Bond Money     Amount $5,578.56

 

26.         Motion to approve Change Order #4 between the Rapides Parish School Board and    

Migues Deloach Construction Company for “Additions and Alterations to Peabody

Montessori School” adding $6,052.00 to the original contract amount for a new total

contract price of $998,963.00 and authorize the Board President and/or Superintendent

to sign all documentation – Mr. Randy Patterson

Page 59           Source of funding District 62 Bond Money     Amount $6,052.00

 

27.         Recommendation to the Board that KDM, Inc. be allowed to prepare and submit a

separate contract to install the dimming system replacement at Alexandria Senior High     

School in the amount of $19,630.00 and authorize the Board President and/or

Superintendent to sign all documentation – Mr. Randy Patterson

Pages 60-65    Source of funding District 62 Bond Money     Amount $19,630.00

 

28.         Motion to approve the Agreement between Rapides Parish School Board and Phillip

Mayo Construction, Inc. for “The New Cafeteria at Alma Redwine Elementary School”

            and authorize the Board President and/or Superintendent to sign documentation –

            Mr. Randy Patterson                

            Pages 66-81    Source of funding District 62 Bond Money     Amount $427,177.00

 

 

 

29.         Motion to hear a report from the “Custodial and Grounds Maintenance Staffing

            Committee” and consultant, Red River Sanitors, Inc., in reference to staffing numbers

and operators at each school and building setting – Mr. Roy Rachal

Source of funding General Fund                     Amount Pending final analysis

                 (due in final report)           

 

30.         Motion to instruct the Superintendent and staff to review the current and planned General

Fund budget for the district and prepare a list of amended budget items for review by the

Board that will result in an 8% reduction of General Fund expenditures by the district,

further that the Superintendent and staff are instructed to compile this list in such a way

so as to create the least possible adjustments in the General Fund budgets of those areas

which directly affect classroom instruction – Mr. Steve Berry 

Pages 82-93

 

31.         Motion to review the current policy and procedures on all contracts for public works and

             all purchases of materials, equipment, and supplies and to made any appropriate changes 

            -Mr. Al Davis

 

STUDENT APPEALS

 

32.         Motion to consider a request from Ms. Evie Landry, parent of Thomas Derry,

            a student enrolled at Tioga High School that the Board modify the expulsion and permit

             the student to return to the zoned school –  Mrs. Ruby Smith

 

33.        Motion to hear a request from Mrs. Connie Wilson, parent of Robert M. Wilson, a

student enrolled at Alexandria Middle Magnet School that the Board modify the  

expulsion and permit the student to return to the zoned school – Mrs. Ruby Smith

 

34.        Motion to hear a request from Judesius J. Gray asking for permission from the Board to

attend Adult Education – Mrs. Ruby Smith

 

35.         Motion to hear an appeal from Mr. Charles Graham, parent of William Tyler Graham, a

student enrolled at Brame Middle School that a decision   rendered in an expulsion hearing by

Mrs. Ruby W. Smith be amended by the Board – Mrs. Ruby Smith

 

PERSONNEL ITEMS

     

36.       Motion to approve all Personnel items as follows:  - Mrs. Sharon Miller

 

a.       approve resignations, retirements, terminations, and new hires since the

January 7, 2003 Board Meeting

b.       grant leave requests, rescissions, waivers, etc. since the January 7, 2003 Board meeting

 

37.       Motion to change Ms. Joyce Jones from a 10 month clerk to a 12 month receptionist in   

      the Curriculum Center at the same monthly rate of pay – Mr. Herbert Dixon

Source of funding General Fund                     Amount $4, 413.00 (with benefits)

 

38.         Motion to review the current contracts of employment forms and make recommended

changes to the Rapides Parish School Board – Mr. Al Davis

 

39.         Motion to instruct the Superintendent and staff to institute an immediate hiring freeze for

all current and planned positions within the district with the exceptions of replacements

of personnel in the positions of classroom teacher and principal that are vacated before

the end of the school year – Mr. Steve Berry

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

                                                                                                            /s/E. L. Paulk

                                                                                                    President

 

ATTEST:

 

/s/Patsy S. Jenkins

    Secretary

 

S E A L